Revision Control

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Workflow Features

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AutoEDMS' revision control is completely configurable, very comprehensive and can be fine-tuned to match each clients requirements. Any number of revisions can be kept on-line for viewing and copying, but only the current revisions will be available for editing. AutoEDMS revision control also manages the situation when one document "replaces" another. Different revision control standards can be implemented for different types of files, controlled vs. uncontrolled files, etc.

Engineering Change Orders, Requests and Notices

These processes typically involve four key issues:

Routing

• Initial change requests are routed to the appropriate person(s) for review and evaluation. Change Management personnel then route the requested changes to department heads and managers for their input and approval.

Distribution

• ECO is routed to appropriate departments and personnel. Affected files are assigned and distributed to drafters, etc.

Approval

• The affected files are routed back to management for approval.

Notification

• Management notifies all affected departments, customers and suppliers with Engineering Change Notice to relate the completed changes.

Figure 11

The various notices and change orders are typically created with off-the-shelf tools like Microsoft Word, using predefined document templates, based on the type and severity of the change. AutoEDMS manages the creation of the change documents in Word and routes them to the appropriate personnel. In many companies, most changes are small and do not require as much control as big changes. Big changes though, typically require extensive routing, approval and audit trials.

The above example is an overview of the issues involved in processing ECOs, ECR and ECNs. AutoEDMS provides a flexible change control management system, to meet in-house requirements and outside agency approvals (ISO9000, QS9000).